BackBy Tatiana Koleva
President - Exela Enterprise Solutions
Date: July 10, 2025
At 5 PM on a Wednesday, a compliance officer in Chicago realizes a batch of time-sensitive regulatory notices still hasn’t been mailed. The local print room is overloaded, and the outsourced vendor requires a 48-hour lead time. Situations like these aren’t just stressful—they expose the vulnerabilities of fragmented, outdated print environments.
Today’s enterprise needs more than a basic print function. It requires a secure, scalable, and agile print infrastructure, one that adapts to everyday workflows and sudden surges in demand. Yet many organizations still operate with underutilized hardware, siloed processes, and external vendors that drive up costs while limiting visibility and control.
The future of print lies in hybrid flexibility: a unified ecosystem of onsite, near-site, and centralized print hubs governed by SLAs, optimized for performance, and designed for speed. This modern approach not only enhances data security and accelerates turnaround times, it also reduces total cost of ownership, unlocks on-demand capabilities, and helps reclaim valuable real estate previously tied up in outdated print and production equipment.
This guide explores how to build that future by shifting print from a reactive, back-office utility into a strategic business asset. Welcome to the smarter way to manage enterprise print
What is Print Production?
Enterprise print production solutions refers to the end-to-end process of producing high-quality printed outputs, from finalized, compliant design files to finished documents delivered through secure channels. These include:
On-demand team-level or departmental printing
Transactional communications (statements, summaries, ID cards)
Regulatory mailers and tax documents
Marketing and campaign collateral
Unlike legacy print setups, modern enterprise print ecosystems are not bound to a single location or model. They adapt to demand, optimize resource use, and integrate automation at every stage.
The Core of Exela’s Print Value: Optimization First
Our enterprise production print solutions strategy focuses on three pillars of value:
1. Onsite Infrastructure Optimization
Enterprises can maximize the value of their existing secure print rooms by managing high-frequency, transactional print jobs locally. This approach ensures:
Local control over SLAs and compliance mandates
Faster turnaround times due to reduced physical handling
Better ROI on capital infrastructure already in place
2. Shared Production Facility Leverage
When specialized finishing, peak volume, or variable formats are needed, Exela’s shared production hubs serve as an extension of your operations. This model provides:
Advanced finishing, packaging, and mail-insertion capabilities
SLA-driven scalability without infrastructure burden
Cost avoidance on CapEx-heavy upgrades
3. Secure and Dedicated Print for Confidential Data
For highly sensitive documents, Exela supports dedicated secure print environments that meet the highest data protection standards:
Role-based access, end-to-end encryption, and audit trails on every job
Financial, healthcare, and legal communications produced in locked-down, compliant print facilities
Alignment with leading regulatory frameworks such as SOC2, HIPAA, GDPR, and more
Onsite + Offsite: The Hybrid Print Model
Exela’s print delivery model enables flexibility by routing jobs based on need, not infrastructure limitations. Here’s how we align production with enterprise priorities:
This approach improves cost visibility, enables strategic scalability, and supports compliance without infrastructure bloat.
How to Choose the Right Print Production Solution
When an organization has to select the right print production service or solution, it is essential to consider what aligns with your printing infrastructure and broader business needs. It is important to consider the following key aspects:
1. Do you need high-volume production or on-demand flexibility?
Some businesses require bulk print runs for compliance documents, customer communications, or marketing collateral, while others may prefer just-in-time, customizable prints that reduce waste and storage needs. Exela’s hybrid model, featuring both centralized production hubs and flexible StoreFront portals, caters to both needs, allowing you to scale up or down with ease.
2. Is your current print workflow manual fragmented or inconsistent?
Legacy systems often include scattered resources and disconnected tools, resulting in longer turnaround times and increased opportunities for error. With intelligent workflow automation and a unified dashboard, businesses can centralize control, streamline production, and achieve greater consistency across departments or geographies.
3. Are hidden costs eating into your budget due to uncontrolled print usage?
Print fleets are silent cost centers without clear visibility into usage patterns. Be it unauthorized printing, lack of double-sided defaults, excess color usage, and more. Exela’s Managed Print Services (MPS) introduce user-level controls, real-time tracking, and print policies that optimize costs and enforce sustainability.
4. How secure is your current print infrastructure?
With an increase in data privacy regulations, unsecured printers pose significant risks. If your print jobs involve confidential client data, financial reports, or intellectual property, you need more than just basic access controls.
5. Can your print partner support multi-location fulfillment and branding consistency?
Enterprises with distributed teams often struggle to maintain print quality and brand uniformity across regions. Exela’s StoreFront Print Portal and near-site/onsite imaging centers enable localized yet controlled print delivery, ensuring you meet timelines without compromising brand standards.
Real-World Case Study: Print-On-Demand for a Fortune 500
How Modern Solutions are Transforming Print Production
Here’s how the next-gen approach to print and imaging is solving the old pain points:
Challenges
- Turnaround
- Accuracy
- Costs
- Access
- Security
Additionally with Exela’s Production Print Hubs, organizations benefit from centralized bulk production with real estate optimization, reducing both physical footprint and processing delays.
The Exela Advantage in Print Production Services
At Exela Enterprise Solutions (EES), we help organizations optimize onsite print infrastructure while leveraging shared production facilities for special features, surge volumes, and cost efficiency. This hybrid model ensures print operations are secure, scalable, and aligned with business outcomes, without excessive capital investments.
Ready to optimize your enterprise print ecosystem? Connect with our team to build your hybrid print strategy today.
